Corridor access

Third Party Works

Applications, initial-response deadlines and approval progress.

UGLRL Third Party Works

End-to-end works process

Every UGLRL third party works approval follows one of four pathway categories, from application lodgement through to case close-out. Scroll to follow the full process — each stage lists its accountable lane, the published target duration, and any decision or information loop.

ApplicantO&M Contractor (UGLRL)TfNSW

Minor Project — Direct Approval (Category 1)

10 stages

Deed Poll issued by UGLRL under its own delegation.

Direct approval

  1. TPW application submitted

    Applicant

  2. Review documentation received — determine if the application can be approved by UGLRL

    O&M Contractor (UGLRL)

    No → follow Minor Project Principal Approval (Category 3)

  3. Prepare Approval Brief, Licence Plans & collect fees

    O&M Contractor (UGLRL)Two (2) business days

  4. Progress internal SP stakeholder clearances

    O&M Contractor (UGLRL)One (1) week

    Additional information required by SP stakeholders? Yes → applicant to provide further information

    Information loop back to applicant (SP stakeholders)

  5. Finalise Approval Brief and send for peer review

    O&M Contractor (UGLRL)24 to 48 hours

  6. Send Approval Brief for internal signing

    O&M Contractor (UGLRL)One (1) day

  7. UGLRL approved

    O&M Contractor (UGLRL)

  8. Prepare draft Deed Poll and send for legal review if amendments or special conditions apply

    O&M Contractor (UGLRL)Two (2) days

  9. Issue Deed Poll to applicant for signing

    O&M Contractor (UGLRL)

  10. Update relevant databases (insurances, revenue collection) and close application

    O&M Contractor (UGLRL)One (1) day
Deed Poll issued by UGLRL under its own delegation.

Minor Project — Direct Consent (Category 2)

13 stages

Precedent Letter signed by the applicant, then Consent Letter issued by UGLRL.

Direct consent

  1. TPW application submitted

    Applicant

  2. Review documentation received — determine if the application can be approved by UGLRL

    O&M Contractor (UGLRL)

    No → follow Minor Project Principal Approval (Category 3)

  3. Prepare Approval Brief, Licence Plans & collect fees

    O&M Contractor (UGLRL)Two (2) business days

  4. Progress internal SP stakeholder clearances

    O&M Contractor (UGLRL)One (1) week

    Additional information required by SP stakeholders? Yes → applicant to provide further information

    Information loop back to applicant (SP stakeholders)

  5. Finalise Approval Brief and send for peer review

    O&M Contractor (UGLRL)24 to 48 hours

  6. Send Approval Brief for internal signing

    O&M Contractor (UGLRL)One (1) day

  7. UGLRL approved

    O&M Contractor (UGLRL)

  8. Draft Precedent / Consent Letters and send to the Senior Third Party Works Officer for review

    O&M Contractor (UGLRL)24 to 48 hours

  9. Send Precedent Letter for internal signing

    O&M Contractor (UGLRL)One (1) day

  10. Issue Precedent Letter to applicant for signing

    O&M Contractor (UGLRL)

  11. Signed Precedent Letter received — send Consent Letter for internal signing

    O&M Contractor (UGLRL)One (1) day

  12. Issue Consent Letter to applicant

    O&M Contractor (UGLRL)

  13. Update relevant databases (insurances, revenue collection) and close application

    O&M Contractor (UGLRL)One (1) day
Precedent Letter signed by the applicant, then Consent Letter issued by UGLRL.

Minor Project — Principal Approval (Category 3)

13 stages

TfNSW approval followed by an executed Legal Agreement.

Principal approval

  1. TPW application submitted

    Applicant

  2. Review documentation received — determine if the application is to be approved by TfNSW

    O&M Contractor (UGLRL)

    No → follow UGLRL Direct Approval (Cat 1) or Direct Consent (Cat 2)

  3. Determine if the application can be approved without TfNSW approval (MAD, LAAN, non-intrusive etc.)

    TfNSW

  4. Prepare Approval Brief, Licence Plans & collect fees

    O&M Contractor (UGLRL)Two (2) business days

  5. Progress internal SP stakeholder clearances

    O&M Contractor (UGLRL)Two (2) weeks, except LAAN three (3) days

    Additional information required by SP stakeholders? Yes → applicant to provide further information

    Information loop back to applicant (SP stakeholders)

  6. Finalise Approval Brief and send for peer review

    O&M Contractor (UGLRL)24 to 48 hours

  7. Send Approval Brief for internal signing

    O&M Contractor (UGLRL)One (1) day

  8. Submit Approval Brief to TfNSW

    O&M Contractor (UGLRL)

  9. TfNSW approval

    TfNSWTwo (2) weeks

    Not approved → additional information required by TfNSW

    Information loop back to applicant (TfNSW)

  10. Prepare draft Legal Agreement and send to TfNSW Legal for review

    O&M Contractor (UGLRL)Two (2) weeks

  11. Issue Legal Agreement to applicant for signing

    O&M Contractor (UGLRL)

  12. Arrange for execution of the Legal Agreement in accordance with delegations

    O&M Contractor (UGLRL)48 hours

  13. Update relevant databases (insurances, revenue collection) and close application

    O&M Contractor (UGLRL)One (1) day
TfNSW approval followed by an executed Legal Agreement.

Major Project (Category 4)

35 stages

AIP Letter with design and construction gateways, executed Legal Agreement, then gated construction to asset acceptance.

Approval in Principle (AIP)

  1. TPW Approval in Principle (AIP) application submitted

    Applicant

  2. Review documentation received

    O&M Contractor (UGLRL)Two (2) business days

  3. Determine if Landowner’s Consent is required — LoC process to be followed and included in the AIP approval brief

    O&M Contractor (UGLRL)

  4. Appoint SP Liaison Officer and notify TfNSW of the Major Project

    O&M Contractor (UGLRL)

  5. Prepare Approval Brief & Licence Plans and collect fees

    O&M Contractor (UGLRL)Two (2) business days

  6. Initial briefing of internal SP stakeholders and progress stakeholder clearances

    O&M Contractor (UGLRL)Two (2) weeks

    Additional information required by SP stakeholders? Yes → applicant to provide further information

    Information loop back to applicant (SP stakeholders)

  7. Gateway Two (2) submission to UGLRL CCB to agree the assurance plan, including design gateway reviews

    O&M Contractor (UGLRL)

  8. Facilitate Joint Inception Meeting with UGLRL / TfNSW — TfNSW appoint a Project Lead and notify SP

    O&M Contractor (UGLRL)

  9. Submit AIP Brief to TfNSW

    O&M Contractor (UGLRL)

  10. TfNSW approval

    TfNSWTwo (2) weeks

    Not approved → additional information required by TfNSW

    Information loop back to applicant (TfNSW)

  11. Issue AIP Letter including design / construction gateways, other requirements and legal agreement/s — close AIP application

    O&M Contractor (UGLRL)

  12. Applicant receives approved AIP Letter

    Applicant

Construction approval

  1. Applicant responds to AIP / CCB conditions and submits the assurance plan for the next stage

    Applicant

  2. Assurance plan approved and conditions closed

    O&M Contractor (UGLRL)

  3. Design development and design reviews at 30%, 70% and 100% by the appointed TAO — submit evidence at agreed hold points

    Applicant

  4. Review and acceptance of progressive evidence at agreed hold points

    O&M Contractor (UGLRL)

  5. Applicant submits construction application with IFC designs and assurance evidence per the agreed assurance plan

    Applicant

  6. Progress internal SP stakeholder clearances

    O&M Contractor (UGLRL)Two (2) weeks

    Additional information required by SP stakeholders? Yes → applicant to provide further information

    Information loop back to applicant (SP stakeholders)

  7. Book CCB meeting and inform applicant

    O&M Contractor (UGLRL)

  8. Gateway Three (3) submission to UGLRL CCB for approval to proceed to construction and to agree the next-stage assurance plan

    Applicant

  9. Construction approval granted by CCB and construction assurance plan approved

    O&M Contractor (UGLRL)

  10. Submit Construction Licence Approval Brief to TfNSW

    O&M Contractor (UGLRL)

  11. TfNSW approval, including the terms of the Legal Agreement

    TfNSWTwo (2) weeks

    Not approved → additional information required by TfNSW

    Information loop back to applicant (TfNSW)

  12. Construction Licence Approval Brief approved

    O&M Contractor (UGLRL)

  13. Prepare draft Legal Agreement and send to TfNSW Legal for review

    O&M Contractor (UGLRL)Two (2) weeks

  14. Issue Legal Agreement to applicant for signing

    O&M Contractor (UGLRL)

  15. Arrange for execution of the Legal Agreement in accordance with delegations — TfNSW issue invoice per approved variation / known costs

    O&M Contractor (UGLRL)48 hours

  16. Update relevant databases and close construction application

    O&M Contractor (UGLRL)One (1) day

Construction delivery

  1. Applicant progresses to construction

    Applicant

  2. SP Liaison Officer coordinates with the applicant for planned monitoring activities per the agreed assurance plan

    O&M Contractor (UGLRL)

  3. Hold points reviewed and signed off during construction

    O&M Contractor (UGLRL)

    Hold points / licence conditions not satisfactorily completed → implement corrective action

  4. Construction completion

    Applicant

  5. Gate Five (5) CCB presentation to accept the completed asset

    O&M Contractor (UGLRL)

  6. SP Liaison Officer notifies the Principal Property Manager on completion of works

    O&M Contractor (UGLRL)

  7. Project closure advice received and accepted by TfNSW

    TfNSW
AIP Letter with design and construction gateways, executed Legal Agreement, then gated construction to asset acceptance.